The Law Society of England and Wales has issued updated guidance encouraging legal practitioners to move away from the traditional salutation “Dear Sirs” in professional correspondence. This recommendation supports the legal sector’s ongoing efforts to adopt inclusive language and modern communication standards.
Historically, “Dear Sirs” has been the default opening line in letters and emails addressed to law firms, regardless of the gender composition of the recipients. While once considered standard, the phrase is increasingly viewed as outdated and exclusionary—particularly in a profession that values equality, diversity, and inclusion.
Why the change?
The Law Society’s guidance reflects a growing recognition that language matters in legal practice. Using gendered or male-default terms can unintentionally alienate recipients and undermine efforts to foster inclusivity. In a sector where professionalism and courtesy are paramount, the shift toward gender-neutral legal correspondence is both timely and appropriate.
The practice note suggests alternatives such as:
- “Dear [Firm Name]”
- “Dear Colleagues”
- “Dear Team”
- “To Whom It May Concern” (where appropriate)
These options are not only gender-neutral but also more reflective of the collaborative nature of modern law firms.
What does this mean for legal professionals?
While the guidance is not mandatory, it represents the Law Society’s view of best practice in legal communication. Firms and individuals are encouraged to review their templates, letterheads, and email protocols to ensure they align with contemporary standards.
Adopting inclusive language is a small but meaningful step toward creating a more respectful and equitable legal environment. It also signals to clients and peers that your firm is attentive to cultural shifts and committed to professional standards in legal writing.
Practical tips for implementation
- Audit your legal correspondence templates: Check for outdated salutations and replace them with inclusive alternatives.
- Educate your legal team: Ensure everyone understands the rationale behind the change and feels confident using new formats.
- Update automated systems: If your firm uses document automation tools, make sure they reflect the new guidance.
- Communicate the change: Let clients and colleagues know about your commitment to inclusive language—it’s a positive reflection of your values.
Final thoughts
Language evolves, and so should the legal profession. By retiring “Dear Sirs,” small but significant steps are taken towards a more inclusive and respectful practice. The Law Society’s guidance is a welcome reminder that even the most traditional aspects of our work can—and should—adapt to the times.
How can we help?
Carolle White is a Legal Director and Chartered Legal Executive in our expert Medical Negligence team, which is ranked in Tier One by the independently researched publication, The Legal 500, and Commended in The Times Best Law Firms 2025. Carolle specialises in high-value and complex medical negligence cases and inquests.
If you require any advice in relation to the subjects discussed in this article, please do not hesitate to contact Carolle or another member of the team in Derby, Leicester, or Nottingham on 0800 024 1976 or via our online enquiry form.
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